What a chase-ready closeout result looks like.
This fictional example shows the structure AVF uses to connect an explicit requirement to package evidence, keep uncertainty visible, and turn exceptions into administrative next actions.
Every project name, filename, requirement, page reference and finding below is fictional. This is not customer work and is not a claim of engineering, legal, contractual or regulatory compliance.
Fictional inputs
Requirement source: Synthetic Project Specification §01 78 23
Current package: AHU-1 O&M.pdf, AHU-1 Shop Drawing.pdf, Warranty Letter.pdf, TAB Report.pdf
Exception matrix
| Requirement | Requirement source | Evidence found | Status | What to chase next |
|---|---|---|---|---|
| Include operating instructions for AHU-1. | Synthetic Spec §01 78 23, p.12 | AHU-1 O&M.pdf, pp.8–11 | PRESENT | No action for this item. |
| Include a recommended spare-parts list. | Synthetic Spec §01 78 23, p.13 | No matching item located in supplied synthetic package. | MISSING | Request the manufacturer-recommended spare-parts list. |
| Include final reviewed shop drawing for AHU-1. | Synthetic Spec §01 78 23, p.14 | AHU-1 Shop Drawing.pdf is present, but the fictional file does not show review/final status. | UNCLEAR | Confirm final/reviewed status from the issue stamp or project record. |
| Include project warranty documentation. | Synthetic Spec §01 78 23, p.15 | Warranty Letter.pdf, p.1 | PRESENT | Confirm project-specific dates are visible; AVF does not validate enforceability. |
| Provide TAB report identifying AHU-1 as unit serial 4821. | Synthetic Spec §23 05 93, p.6 | TAB Report.pdf identifies AHU-1 as serial 4812. | CONFLICT | Resolve the serial-number discrepancy before final submission. |
What AVF does
Matches explicit supplied requirements to evidence in the supplied package, preserves source citations, uses fail-closed statuses and returns administrative next actions.
What AVF does not do
It does not certify engineering correctness, code compliance, contract compliance, warranty validity, design accuracy or third-party acceptance.
Start with up to three explicit requirements and ten pages. No payment for the free check.
Get a free 3-item checkTry the interactive demo